Recruitment Process Outsourcing 101: What is RPO Recruitment and its benefits for your business?

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Recruitment Process Outsourcing 101: What is RPO Recruitment and its benefits for your business?

Attracting top talent in 2022 is difficult. 

A company that can quickly and easily fill its open positions will be at a significant advantage over its competitors. That’s where recruitment process outsourcing (RPO) comes in. 

Recruitment Process Outsourcing (RPO) is the process of hiring an external organization to manage all or part of your recruitment process. 

In this blog post, we will discuss what RPO is and how an RPO provider can help your business grow! 👇👇 

Recruitment Process Outsourcing 101: What is RPO Recruitment and its benefits for your business?

RPO Recruitment refers to managing permanent recruitment within a company, and typically there are outsourced recruiters who are embedded within the HR department.  

Outsourced recruiters are an external talent acquisition team that uses the most up-to-date recruitment technology and has a flexible recruitment process.  

An external agency handles all recruitment-related tasks for a company. This can include anything from sourcing and screening candidates, to conducting interviews, and more. 

With RPO providers by their side, businesses can focus on their core competencies and leave the recruitment process to experts.  

What is an RPO service?

RPO is a service that helps organizations streamline their recruitment process. 

This includes: 

  • reducing or eliminating manual steps, 
  • using online application systems, 
  • establishing clear evaluation criteria for candidates,
  • interviewing processes,
  • utilizing applicant tracking software. 

An RPO solution can help you identify potential job candidates who are the right fit for your organization and access a larger pool of talent. 

What are the 4 stages of the recruitment process?

Here’s a step-by-step process of what an RPO provider typically does: 

Step 1: Establish goals and candidate profile– Before a provider can start, they’ll need to have a clear understanding of your company’s mission and goals. They will ask you questions about what type of candidate you are looking for and create a profile that reflects your needs. 

Step 2: Reach out to candidates – Once the profile is established, they can start reaching out to potential candidates through job postings, referrals, and networking. The goal is to find the best possible fit for your company. 

Step 3: Pre-screening – The RPO provider will conduct background checks and pre-screening interviews with potential candidates to make sure they are a good fit for your company. 

Step 4: Final interview – Once the provider has narrowed down the pool of candidates, they will set up a final interview with you to make sure you are both on the same page. 

Ultimately, working with an RPO provider is a great way for companies to reduce costs and save time. 

What are the different types of RPO? 

RPO providers use advanced technologies to quickly identify and screen candidates while helping with negotiations. The type of RPO you choose can depend on the size of your organization and specific needs. 

 Generally, there are three different types of RPO solutions: 

1.     Embedded recruitment 

When your business is expanding quickly, you must make swift changes. Your hiring goals may be supported by the fully integrated embedded Talent Acquisition Expert for 3, 6, or 12 months to fill your most critical roles. 

This is suitable for hiring in critical positions, especially senior professionals, managers, and executives. 

 2.     Recruiter on demand (RoD) 

With Recruitment on Demand, you can have your very own outsourced recruiter. 

This service can be extremely helpful when a company needs to fill an unexpected vacancy quickly. Additionally, working with a recruiter on demand service can reduce recruiting costs and allow you to focus on business expansion. 

 3.     BPO Scale-up 

If you need more talents who are specialized in customer-oriented positions (customer support, help desk, call agent…) with specific knowledge of a language, this is the model you need. 

Working with a trusted BPO provider can reduce the risks associated with expansion while also reducing operational costs and maximizing efficiency.  

With a comprehensive BPO scale-up strategy, businesses can achieve their growth objectives without having to compromise on quality or customer service. 

What are the benefits of Recruitment Process Outsourcing?

  1.     Cost efficiency 

Did you know that 59% of companies outsource to cut costs?  

In terms of time-to-hire, cost-per-hire, and quality-of-hire, an RPO provider is more cost-effective than a traditional recruitment process. Recruitment process outsourcing (RPO) prevents permanent vacancies from remaining open for months at a time. 

On the other hand, if that is the case, it results in higher costs and lower productivity. But an RPO provider can keep these negative factors to a bare minimum. 

2.     Higher-quality talent acquisition function 

RPO provider has a greater focus on candidate experience; you can be sure that your best talent is attracted and retained. 

Ultimately, this means you’ll have more successful hiring outcomes, and you’ll attract the right talent for the long-term success of your business due to the solutions of an RPO provider who understands the industry inside and out. 

3.     Reduction in advertising expenditure 

The hiring process requires advertising, and it can be very expensive. Instead of having to advertise job vacancies, pay for advertising, and then review applications and resumes, your RPO provider can do this for you. 

This can result in cost savings and reduce recruitment times significantly – which means your business can benefit from new employees much quicker! 

4.     Enhanced candidate engagement 

An RPO provider can fully optimize the candidate experience of your business due to the experience and in-house expertise. 

Additionally, an RPO solution can provide a more streamlined recruitment process, resulting in higher engagement from candidates. 

This can include increased communication with candidates throughout the entire process and a focus on delivering an enjoyable candidate experience.  

Candidates are more likely to have positive feelings towards your organization when they feel valued and respected throughout their recruitment process. Ultimately, this helps to attract and retain the best talent. 

5.     Expert employer branding 

RPO can help you build an employer brand with a clear message and direction to attract the right kind of talent. 

It offers specific services that help you define and develop your employer value proposition (EVP). This is an important element of recruitment and retention strategy. It is the promise that you make to your employees about what they can expect from working for your organization, such as rewards, growth opportunities, and/or a culture of inclusion. 

EVP should be tailored to each audience and consistently reinforced through recruiting outreach, company messaging, employee engagement efforts, and more. 

This will ensure that your company stands out from the crowd, helping prospective employees understand why they should choose to work for you. 

6.     Better strategy and insight 

When you work with an RPO provider, they will be able to provide better insights into the recruitment process and help you develop a more strategic approach. This will help you to make smarter decisions that result in increased productivity and efficiency, both of which lead to higher-quality hires. 

Optimizing your hiring process is important for the future of your business. Not only does it help you find the right people for your team, but it also facilitates efficient onboarding and enables you to stick to tight hiring timelines. 

Is RPO good for your business?

To decide if Recruitment Process Outsourcing is the best option for your business, consider a few key aspects: 

  1. Think about the type of recruitment services you need and whether these will be provided adequately by an RPO provider. 
  2. Evaluate how well your current recruitment process is working and identify any areas where an RPO team can help streamline operations. 
  3. Consider your budget for recruitment and the potential cost savings associated with using an RPO service. 
  4. Research the reputation of different Recruitment Process Outsourcing providers, as well as the level of customer service you offer. 

By weighing up all these factors, you can determine whether RPO is the most suitable recruitment option for your organization. 


RPO Recruitment is becoming increasingly popular in today’s competitive job market. 

If you’re looking for a hassle-free way to identify and hire the best people for your business, RPO Recruitment may be a great option. 

How can Popcorn Recruiters help you? 🍿 

Popcorn Recruiters is a recruitment agency with a significant difference: we’re border-less. Located in Sarajevo, Bosnia and Herzegovina, we are in touch with ambitious and talented professionals across Europe. 

With a deep pool of IT and foreign-language speaking talent, our Popcorn Recruiters are leading the way to successful matches. 

As a specialized agency that focuses on recruitment and staffing for IT and operational business roles, Popcorn Recruiters are your go-to partners for filling one or more roles in your company. 

Thanks to our pool of qualified candidates, we offer our clients fast, flexible, and reliable solutions to their hiring needs. Our experienced and certified IT recruiters are equipped to find the best talent to meet your specific needs. 

Check out one of our success stories!

Looking to grow your team and hire smarter? 

Get in touch with our team and set up a consultancy call!